When registering your event, please use the Event Registration Form is located at the bottom of this page. You must complete this form no less than 7 days prior to your event.
Guidelines
1. At a minimum, each campus student organization, before hosting an event with alcohol present, is required to demonstrate that 75% of the organization’s membership has attended an approved alcohol education program during the semester of the event. This can include completion of alcohol.edu.
2. The possession, use and or consumption of alcoholic beverages, while on Simpson College or chapter premises during officially registered events must be in compliance with any and all applicable laws of the state, county, city, and Simpson College.
3. No alcoholic beverages may be purchased through the treasury of any student organization nor may the purchase of alcoholic beverages by members or guests be undertaken or coordinated by any member in the name of or on behalf of any student organization.
4. No student organization may co-sponsor an event with an alcohol distributor, charitable organization, or bar/tavern ( is defined as an establishment generating more than half of annual gross sales from alcohol) where alcohol is given away, sold, or otherwise provided to those present.
5. Open parties, meaning those with unrestricted access and without specific invitation where alcohol is present, shall be prohibited. Maximum numbers of persons attending a social event will be governed by residence hall visitation policies (students are permitted a maximum two guests at a time) and other occupancy limitations such as those established by state fire code.
6. All social events, defined as gatherings where alcohol may be present must be registered and approved at least two weeks in advance through the Office of Student Development, specifically, by submitting the above form to the Director of Student Activities.
7. All social events where alcohol may be present must be BYOB or catered by a licensed vendor. The collection of a cover charge or charging for alcohol is strictly prohibited.
8. Drinking games will not be allowed at registered functions.
9. At registered events, guests will not be allowed to enter without specific invitation except in the case of an exchange between Greek organizations or individual housing units. In such cases, a complete list of members of the registered groups will suffice.
10. All event attendees will be required to show age identification (a valid driver’s license) to the secrutity officer(s) hired by the host. Persons of legal drinking age will be clearly identified by a wristband provided by the host. Persons of legal drinking age will turn over any and all beer or wine coolers to an approved designated bartender. Hard liquor, squeeze bottles, or any open containers will not be permitted at a registered event. Persons deemed to be Intoxicated by the hired security, host(s) or bartender(s) will not be allowed to enter or remain at a registered event.
11. All alcoholic beverages at registered events should be dispensed by an individual(s) designated by the host on the event registration form. No self service areas are permitted, including in student rooms. This includes for members of the host group, and others who may reside in the facility.
12. Persons of legal drinking age bringing beer or wine to BYOB functions may bring up to two beers or wine coolers per hour or a maximum of six beers or four wine coolers for an event three hours or longer.
13. Event hosts are responsible for supplying approved non-alcoholic beverages and food that will be equally and readily available throughout the duration of the event.
14. Event registration forms for student organizations shall bear the signatures of two students that accept responsibility for hosting the event. The president or leader of the group shall also sign the form to accept responsibility on behalf of the group. Registration forms must be posted at the event.
15. Scheduled events must be between the hours of 4:00 p.m. and 2:00 a.m. on Friday or Saturday and not last longer than six hours. It is expected that noise arising from events will be kept to a minimum in consideration of those students in surrounding residential sections as well as Indianola residents living in areas around the college. No live or recorded music will be played out of doors after 10:00 p.m. unless expressly permitted in the registration form for the event.
16. The organization/individual hosting an event where alcohol will be present is required to demonstrate that adequate security is provided for the event. Simpson Security staff, other college employees, and group advisors may not serve as Security staff for an event. Security staff must be either current or retired law enforcement or other first responders, current or retired military, or contracted staff through a third-party security vendor. Security staff hired for an event must be 21+ years old and may not be current or former members of the host group.